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ABSTRACTS DATABASE ONLINE TUTORIAL

Obtain Documents

Online

Many documents, and most documents published by NCJRS' Federal Sponsors since 1995, are available in full text format from the NCJRS Web site, Abstracts Database, or other related Web sites. Links to these online documents are included in the full abstract record and appear on the search results page, as shown below. Please note: In addition to full text document links, links to publisher Web sites, or other relevant resources, may be provided.

Abstracts Database Search Results Page:

database search results

Abstracts Database Full Record:

Image of Abstracts Database Search Results

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Mail

In addition to being available online, many recent documents published by NCJRS' Federal Sponsors may be ordered in print. An "Order" image appears next to the NCJ Number for items that are available for online ordering. "Order Photocopy" appears next to the NCJ Number for results that are not available in our inventory, but may be ordered through NCJRS' Photocopy Service. Click on "Order" or "Order Photocopy" to add the item to your Shopping Cart.

"Order," Hardcopy Available:

Screenshot showing Order Print Copy Image

"Order Photocopy," Photocopy Available:

Screenshot of Abstracts Database showing order photocopy image

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Photocopy Services

Black and white photocopies of select NCJRS Abstracts Database materials are available for a fee. Due to copyright restrictions, only one photocopy of a document can be provided per request. Photocopies of copyright-protected materials are not normally available from NCJRS. However, special exceptions are made for requests that comply with Fair Use criteria (17 USC 107). See below for information on NCJRS' Standard and Fair Use photocopy requests. For more information on copyright, visit the NCJRS Library's Copyright Restrictions page.

Standard Requests

An "Order Photocopy" icon will appear next to the NCJ Number for documents that may be ordered online through NCJRS' standard photocopy service. Additionally, the "Sale" field of the abstract will indicate "National Institute of Justice/NCJRS, Paper Reproduction Sales," as noted in the example below.

order photocopy

Photocopy fees are calculated based on the number of pages appearing in the original document (page count) and your location (domestic or outside the U.S.). Page counts may include blank pages as they appear in the original document. The chart below details photocopy service fees. Customers will not be billed until the availability of the requested document is confirmed.

Chart displays NCJRS photocopy fees. Chart displays page range for photocopy, domestic and outside U.S. costs. Less than 25 pages, $5.00, $6.50; 25 - 50 pages, $10, $11.50; 50 - 100 pages, $20, $22.50; 101 - 400 pages, $40, $45; more than 400 pages, $60, $67.50

Fair Use Requests

The Fair Use clause (17 USC 107) allows for reproduction of particular works for purposes such as criticism, comment, news reporting, teaching, scholarship, and research. Four factors are considered in determining whether or not a particular request complies with the Fair Use clause:

  1. The purpose and character of the use, including whether such use is of commercial nature or is for nonprofit educational purposes.
  2. The nature of the copyrighted work.
  3. The amount and substantiality of the portion used in relation to the copyrighted work as a whole.
  4. The effect of the use upon the potential market for, or value of, the copyrighted work.

Fair Use requests received by NCJRS are evaluated against these four factors and either approved or disapproved. To place a Fair Use request simply e-mail, mail, or fax your request to the NCJRS Library clearly citing the document and stating the purpose of the request (i.e. research, scholarship, teaching, etc.). NCJRS Library staff will respond to your request promptly and advise you on how to proceed.

Under no circumstances does receiving a photocopy from NCJRS waive copyright. Copyright protects the particular way an author has expressed themselves, it does not extend to ideas, systems, or factual information conveyed in the work. All subsequent use of the materials must be approved by the copyright holder, normally the author or publisher of a document, and can not be authorized by NCJRS. Title 17, Section 108 absolves library institutions of all subsequent violations and places the responsibility of obtaining copyright permission for future use on the patron who received the Fair Use copy. Acknowledging the source of the copyrighted material does not substitute for obtaining permission.

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Interlibrary Loans

All of the publications in the Abstracts Database are available through interlibrary loan to patrons in the United States and Canada. Interlibrary loans within the United States cost $15 per item. Loans to Canada cost $16.50 (U.S. funds) per item. Payment is required in advance by credit card. While institutions may use a purchase order when placing their ordering, all purchase order invoices must be paid for using a credit card. Loans to personnel from U.S. and Canadian Federal, state, and local government agencies, including law enforcement and corrections personnel, are free of charge.

To initiate an interlibrary loan, contact a librarian at a local library for assistance. Interlibrary loan requests can be submitted to the NCJRS Library by mail, fax, or e-mail:

NCJRS Library
P.O. Box 6000
Rockville, MD 20849-6000
301-519-5212 (fax)
Email: library@ncjrs.gov

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Local Libraries

Many of the publications housed in the Abstracts Database collection are available at local libraries and NCJRS provides a function for you to search these collections through the "Find in a Library" service. At times it may be faster, cheaper, and/or more convenient to access documents you find on NCJRS.gov at a library in your area.

The "Find in a Library" service icon find in a library is presented throughout the NCJRS site. The icon is displayed in search results of the Abstracts Database, Weekly Accession List, and International Monthly Accession List, as well as, on individual Abstract pages, based on document format. Additionally, the icon is displayed for select documents on the Topical Pages, in the OJP Publications, and in Site Search results.

By clicking on find in a library you can discover if the document you are interested in is available in a local library. When you click on find in a library NCJRS will send a document or journal title search to WorldCat, a global consortium of over 10,000 libraries. After clicking on find in a library a pop-up page, providing you with details of what is being searched, will display for your confirmation before directing you to the new Web page on WorldCat's Web site.

For documents such as texts, books, and reports, an exact title search will be performed. The document title being searched will be provided on the pop-up page prior to execution of the search.

Image of Find in a Library pop-up with title search

For journal articles, a search for the journal title in which the article is found, not the specific article, will be executed. The journal title being searched, as well as, the volume, issue, and pages of the article you are interested in, will be provided on the pop-up page prior to the search.

You will have to verify that the library you select has the specific journal volume and issue in which the article appears. This information will be provided in the library's catalog record. Unlike the NCJRS Library, most libraries do not index journal articles. Instead, they hold the journal series or they may have select issues. Therefore, you will need to verify that the library you select from the WorldCat results has the specific journal volume and issue in which the article you are interested in is published.

Image of Find in a Library pop-up with journal search

Once you confirm the document details, click continue to be connected to relevant records in the WorldCat system. As seen below, from the initial WorldCat search results you will be able to select relevant records to view.

Image of WorldCat with search from NCJRS

Once you click into a WorldCat record for the relevant item, or when there is an exact match for the title searched, you will be able to discover if libraries close to you have the document by entering in your location (ZIP, U.S. State or State abbreviation, or country) and clicking the "Find libraries" button.

Image of WorldCat search where user inserts zipcode

The resulting list of libraries that have the document you are interested in will be displayed and sorted by distance, nearest to farthest in terms of miles.

Image of WorldCat search providing list of local libraries

When you click on the library name, you will be taken to the specific record in that library's catalog. You will be able to borrow or obtain a photocopy of that document by following that library's process. Or, if that library is in your area, visit the library to review the document. Again, for journal articles, remember that you will need to verify that the library you select from the WorldCat results has the specific journal volume and issue in which the article you are interested in is published. This information will be provided in the library's catalog record.

Image of local library result with document holding

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